Zara Student Management System Privacy Statement
Introduction
Zara Student Management System ("Zara SMS" or "the System") is committed to protecting the privacy of all individuals whose personal information we collect, use, and disclose. This Privacy Statement outlines our practices regarding the collection, use, disclosure, and safeguarding of personal information in accordance with applicable privacy laws, including Canada's Personal Information Protection and Electronic Documents Act ("PIPEDA")
Scope
This Privacy Statement applies to personal information collected, used, and disclosed by Zara SMS in the course of providing our school management system services to schools in Ontario, Canada.
Definitions
- Personal Information: Information about an identifiable individual, including but not limited to name, contact information, student records, and other information collected through the System.
- Collection: The act of gathering personal information from various sources, including schools, students, parents, and authorized users of the System.
- Use: The application of personal information for purposes identified in this Privacy Statement or as otherwise permitted by law.
- Disclosure: The sharing of personal information with third parties for specific purposes outlined in this Privacy Statement or as required by law.
- Consent: Voluntary agreement to the collection, use, or disclosure of personal information for specified purposes.
Collection of Personal Information
Zara SMS collects personal information directly from schools, students, parents, and authorized users of the System. The types of personal information we collect may include:
- Student Information: Name, date of birth, address, contact information, student ID, academic records, attendance records, disciplinary records, and other information related to a student's education.
- Parent/Guardian Information: Name, contact information, and relationship to the student.
- School Staff Information: Name, contact information, job title, and other information related to employment at the school.
- User Information: Name, contact information, username, password, and other information related to access and use of the System.
Use of Personal Information
Zara SMS uses personal information for the following purposes:
- Providing School Management Services: To facilitate the administration of school operations, including student enrollment, attendance tracking, grade management, communication with parents, and other educational activities.
- Communication: To communicate with schools, students, parents, and authorized users of the System regarding school-related matters, including announcements, events, and updates.
- Improving the System: To analyze usage patterns and feedback to improve the functionality and user experience of the System.
- Compliance with Legal Obligations: To comply with applicable laws, regulations, and legal processes.
Disclosure of Personal Information
Zara SMS may disclose personal information to the following third parties:
- Schools: To provide school management services and facilitate communication with students and parents.
- Service Providers: To third-party service providers who assist us in operating the System and providing our services, such as cloud storage providers, IT support providers, and data analytics providers.
- Legal and Regulatory Authorities: To comply with applicable laws, regulations, and legal processes, or to respond to requests from government or law enforcement authorities.
Consent
Zara SMS obtains consent for the collection, use, and disclosure of personal information in accordance with applicable privacy laws. Consent may be obtained through various means, including:
- Express Consent: Through written or verbal agreement, online forms, or other explicit methods.
- Implied Consent: When an individual voluntarily provides personal information for a specific purpose, it may be implied that consent is given for the collection, use, and disclosure of that information for that purpose.
Safeguards
Zara SMS implements appropriate physical, technical, and administrative safeguards to protect personal information from unauthorized access, use, disclosure, or loss. These safeguards include:
- Access Controls: Limiting access to personal information to authorized personnel only.
- Encryption: Protecting personal information in transit and at rest using encryption technologies.
- Security Audits: Conducting regular security audits to identify and address potential vulnerabilities.
Retention
Zara SMS retains personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When personal information is no longer required, it will be securely destroyed or de-identified.
Access and Correction
Individuals have the right to access and correct their personal information held by Zara SMS. To request access or correction, please contact us using the information provided below.
Contact Us
If you have any questions or concerns about this Privacy Statement or our privacy practices, please contact us at:
Zara Schooling
5805 Whittle Rd info@zaraschooling.com Privacy Policy
Mississauga Terms & Conditions
ON L4Z 2J1
Canada
Email: info@zaraschooling.com
Phone: +1 905 703 6035
Changes to this Privacy Statement
Zara SMS may update this Privacy Statement from time to time to reflect changes in our privacy practices. We encourage you to review this Privacy Statement periodically for any updates.